Get your collection insurance and estate ready in hours, not months.

One photo becomes a complete record in hours, automatically structured and formatted. You review every detail, approve what's right, and control when to share with your insurance company and estate attorney.

Early members get locked-in founding pricing and direct feedback with our team.

Professional? Apply for the Pilot Program.

✅ Bank-level security: encrypted at rest and in transit ✅ Your data stays yours: never shared, never sold, always under your control ✅ Complete audit trail: proof of exactly when you approved each record and what you attached
Three-frame sequence showing a hand taking a photo of art, AI extracting data, and a professional PDF report with audit trail

Built for collectors. Trusted by professionals.

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Collectors Save Hours

Instead of 15-20 hours per month manually cataloging, get your entire collection professionally documented in hours. Insurance-ready. Estate-ready. Complete control.

See How It Works
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Professionals Rely On It

Estate attorneys, insurers, and appraisers get standardized, professional and organized documentation. Which means you get faster service.

See Professional Use Cases

You know your collection. We organize it.

Poor Documentation = Lost Value

The Burden

Collectors often spend 15-20 hours a month on manual cataloging using spreadsheets and photo folders. This documentation often fails to meet professional requirements.

The Risk

Without proper provenance documentation, your collection can lose 30-70% of its value. Insurance won't pay full claims. Buyers won't pay full price. Your heirs inherit items they can't prove are authentic.

The Financial Stakes Are Real

No provenance = Lost value on every sale or insurance claim

  • Buyers discount prices 30-70% when provenance gaps exist
  • Auction houses reject items they can't authenticate and trace
  • Insurance companies reduce or deny claims without complete ownership history

No value documentation = Up to 28% higher taxes when heirs sell

  • Collectibles are often taxed at 28% capital gains (vs. 20% for stocks)
  • Without timely appraisal after inheritance, heirs lose stepped-up cost basis
  • Example: $50,000 collection that appreciated to $100,000 = $14,000 in avoidable taxes if basis isn't established

From Photo to Professional Provenance in Three Steps

1
Capture

Snap guided photos and answer simple prompts.

Hand holding phone taking photo of artwork
2
Analyze

Our system automatically extracts details and creates a draft record.

AI interface extracting metadata from artwork photo
3
Review & Approve

You, the collector and expert, verify all details. Edit anything, add supporting documents, and approve the record. Your expertise creates a time-stamped, defensible entry in the item's audit log.

Collector reviewing and approving digital record on tablet
See Product Example

Collections Ready for What Matters

Catalog Faster

One-photo capture eliminates 15-20 hours of monthly documentation work. Automated metadata makes any item instantly findable. Spend minutes cataloging, not hours.

Protect Your Value

Complete provenance documentation prevents 30-70% value loss from missing ownership history. Professional-grade documentation that insurance, attorneys, and buyers accept.

Simplify Succession

Estate-ready planning with shareable family access. Identifies priority items for stepped-up basis, establishes fair market value for taxes. Your legacy, ready for your heirs.

Protect Your Value

Missing provenance documentation can reduce your collection's value 30-70%.

Take a $50,000 collection: losing provenance could cost you $15,000-$35,000 in value. Professional provenance documentation prevents this loss and keeps your collection valuable for insurance claims, resale, and inheritance.

Insurance: Keep Your Collection Insurable

Complete ownership history documentation is what makes your collection insurable and protects it from valuation loss.

  • ✓ Complete ownership history proves what you own and why it matters
  • ✓ Professional-grade provenance that insurers accept
  • ✓ Value protection through documented authenticity and historical significance

Insurance claims are denied or reduced when provenance is unclear. Professional provenance documentation means your collection's value is protected.

Estate Planning: Ensure Your Legacy Stays Valuable

Undocumented collections can seem worthless to heirs. Professional provenance documentation proves what items are so heirs can sell, manage, or transfer your collection with confidence. Plus, proper documentation helps your estate get accurate stepped-up cost basis.

Why This Matters

Let's say your collection is worth $50,000:

  • Without proper documentation: Heirs don't know what's valuable or saleable. Missing provenance makes even valuable items unsellable.
  • With HeirloomIQ: Heirs get complete ownership history, proven authenticity, and clear valuation. They can sell or liquidate with confidence.
  • Bonus: Tax savings: Collectibles taxed at 28% capital gains. Proper documentation establishes stepped-up basis = up to $14,000+ saved depending on appreciation
  • ✓ Complete provenance that proves what your collection actually is
  • ✓ Identify priority items for immediate appraisal and stepped-up basis
  • ✓ Shareable family access so heirs know exactly what they're inheriting
Start protecting your collection today
Join the Collector Waitlist

Early members get locked-in founding pricing.

Proof, not just promises.

Our outputs are designed to be clean, comprehensive, and ready for professional review.

Interactive HTML Report

Browse a searchable, web-based collection report with images and meaningful details.

View HTML Example
Professional PDF Report

Download a print-ready PDF formatted which can be added to other document collections by attorneys and insurance professionals. It can also be printed to keep with the items themselves.

View PDF Example
Structured Data (JSON)

View the underlying data structure used to power all exports and integrations.

View JSON Example

Your collection benefits everyone invovled

For You (The Collector)
  • • Insurance protection: Claim-ready documentation
  • • Estate planning: Identify priority items for stepped-up basis
  • • Peace of mind: Your collection is documented and secure
  • • Time savings: 15+ hours per month recovered
  • • Permanent record: Digital + printed records for your heirs
For Estate Attorneys
  • • Faster client onboarding: Pre-documented collections
  • • Tax savings: Quickly identify high-priority items for appraisal and stepped up cost basis
  • • Standardized data: Easy to review and share with CPAs
  • • Professional documentation: Audit trails and verification
  • • Reduced estate settlement time: Clear succession documentation
For Insurers & Appraisers
  • • Consistent data: Standardized collection documentation
  • • Pre-incident proof: Reduces claim ambiguity
  • • Clear valuations: Professional format they can trust
  • • Faster claims: Documentation already verified by collector
  • • Better context: Provenance and condition history included

Get organized, then stay organized.

A living collection that evolves with you—no re-documentation required.

Add & Update Easily

Add new acquisitions in minutes. Update valuations, condition, or provenance as your collection evolves. No need to re-catalog from scratch.

Automatic Appraiser Reconnection

Stay current without the legwork. Platform automatically reconnects you with previous appraisers for valuation updates—faster updates, familiar context.

Always-Current Professional Access

Share once, stay in sync. Your insurance agent, estate attorney, and CPA always see the latest version—no repeated requests, no outdated documents.

Smart Maintenance Alerts

Get notified when valuations may have changed and insurance converage needs review. Stay ahead of maintenance instead of scrambling when you need it.

Built for Evidence. Designed for Trust.

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Your Expertise, Professionally Documented

AI speeds up the tedious work, but you, the collector and expert, have the final say. You approve the final record, ensuring it reflects your knowledge and creates professionally defensible documentation with all available sources.

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A Clear Evidence Chain

Every record includes a complete audit trail—logging when it was created, what documents were attached, and when you approved it. This provides the verifiable history that attorneys and insurers require.

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Your Data is Yours

We never sell your data. We will never train our models on your collection without your explicit, opt-in consent. Your collection information remains private, secure, and encrypted.

Common Questions About AI-Powered Collection Management

You do. You are the collector and expert on your collection. HeirloomIQ helps you build professionally defensible documentation by organizing all available sources — AI research, your knowledge, past appraisals, supporting documents — into formats that professionals can rely on. Our platform structures your expertise and creates a secure, auditable log of your approved records.

We designed our reports to include the elements professionals look for: clear photographs, detailed fields, supporting document attachments, and a verifiable audit trail. By providing this clean, standardized format, you make it easier and faster for them to do their job.

No. HeirloomIQ creates organized, pre-vetted documentation that makes formal appraisals faster and more affordable when they are required. It also keeps track of past appraisals and provenance documents, so you always have the records you need.

We will share founding-member pricing with our waitlist first. Professionals who join the pilot will receive specific pilot program terms.

Collection documentation is a "shopping list" for burglars. Your records combine three things professional thieves look for: WHO owns it (owner details make people easy to find), WHAT they own (detailed descriptions of small, portable, high-value items), and HOW MUCH it's worth (exact valuations for prioritizing targets). This is why we treat your collection data with bank-level security—role-based access controls, encryption, and secure sharing. Unsecured spreadsheets or shared folders can literally put your collection at risk.

Collectibles are taxed at up to 28% long-term capital gains. When you pass away, your heirs can establish a stepped-up cost basis equal to the fair market value at the time of death, but only if they get items appraised quickly. This can notably reduce their capital gains taxes. Our platform helps estate attorneys identify high-value items that should be prioritized for timely appraisal, potentially saving your heirs thousands in taxes when they eventually sell.

Become a Founding Member.

Our pricing will be simple and grow with your collection. Waitlist members get priority access and locked-in launch pricing.

For Collectors (Founding Member)

Get early access, a set number of items included, and a direct line to our team to provide feedback.

Join Waitlist
For Professionals (Pilot Program)

Limited seats available. Includes a consultation and the ability to shape our custom export formats.

Apply for Pilot

Get your collection ready.

Collector Waitlist
Professional Pilot Application